How to Add Data Sources and Create Reports in Looker Studio

Have you ever wondered how businesses transform raw data into compelling, actionable insights? 

Imagine having a tool that not only simplifies data integration from multiple sources but also enables you to create stunning, interactive reports with ease. 

Welcome to Google Looker Studio! 

But how exactly do you harness the power of Looker Studio to add diverse data sources and craft reports that drive informed decisions? 

Let’s dig in and discover the step-by-step process to unlock the full potential of your data.

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Google Looker Studio

Google Looker Studio (formerly known as Data Studio) is a versatile tool that enables the creation of graphical representations and reports to track changing data trends. 

Introduced in 2016, it’s a valuable addition to the Google suite, handy for those needing to analyze data and generate presentations from multiple sources.

Marketing professionals, developers, and small to medium-sized businesses must monitor evolving data and produce corresponding reports. 

Google Looker Studio is an ideal solution for this purpose. 

But what sources can you integrate with Google Looker Studio to add data for visualization and analysis?

Let’s explore together!

Purpose and Uses of Looker Studio

The primary purpose of Looker Studio is to transform complex data into easy-to-understand reports and dashboards. 

Here are some key uses of Looker Studio:

Data Integration: 

Looker Studio supports data sources, allowing users to combine data from different platforms into a single report.

Customizable Dashboards: 

Users can create interactive and visually appealing dashboards tailored to their specific needs.

Real-Time Data Visualization:

Looker Studio offers real-time data visualization, enabling users to monitor performance and make timely decisions.

Collaborative Features: 

Teams can collaborate on reports, share insights, and make data-driven decisions collectively.

Accessibility: 

Being cloud-based, reports can be accessed from anywhere, enhancing the flexibility and convenience of data analysis.

Data Sources in Google Looker Studio

Creating regularly updated reports manually can be daunting. Google Looker Studio offers a solution. This cloud-based tool updates your data dynamically as changes occur in the sources.

First, connect your report to the relevant data sources. Google Looker Studio automatically links multiple sources, from social media platforms to software tools. It maintains a live connection, ensuring your report includes the latest data.

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Adding data sources in Google Looker Studio can be confusing sometimes. However, the process is straightforward once you understand ‘data connectors’. 

Data connectors integrate your sources into Google Looker Studio, enabling seamless and automatic updates.

Looker Studio integrates with Google products like Google Analytics, Google Ads, and BigQuery. It also connects with many other data sources, providing a comprehensive platform for data visualization.

Adding Data Sources in Looker Studio

Adding data sources is the first step in creating meaningful reports in Looker Studio. 

Here’s a step-by-step guide to help you through the process:

Step 1: Sign in to Looker Studio

Before you start, make sure you have a Google account. Sign in to Looker Studio using your Google credentials.

Step 2: Create or Select a Report

Once signed in, you can either create a new report or open an existing one. To create a new report, click on the “Blank Report” button.

 If you want to add a data source to an existing report, open the report from your dashboard.

Step 3: Add a Data Source

• Navigate to Data Sources: 

In your report, click on the “Add Data” button or the “Resource” menu and select “Manage added data sources.”

• Add a New Data Source: 

Click on the “+ Add Data” button. This will open a new window with a list of available connectors.

• Select a Connector: 

Looker Studio offers a variety of connectors for different data sources. These include Google products like Google Analytics, Google Sheets, Google Ads, and other third-party connectors like MySQL, PostgreSQL, and various web service APIs.

• Authorize the Connection: 

Depending on the data source, you may need to authorize Looker Studio to access your data. Follow the prompts to grant the necessary permissions.

• Configure the Data Source: 

After authorization, you may need to configure specific settings for the data source. For example, if you’re connecting to Google Analytics, you’ll need to select the specific account, property, and view.

• Add to Report: 

Once the data source is configured, click on the “Add” button. The data source will now be available in your report, and you can start using it to create visualizations.

Example: Adding Google Analytics as a Data Source

 

Let’s take Google Analytics as an example.

Here’s a detailed guide on how to add Google Analytics as a data source:

1. Open Data Source Menu: 

In your Looker Studio report, go to “Add Data” or “Resource” > “Manage added data sources.”

2. Select Google Analytics Connector: 

From the list of connectors, choose “Google Analytics.”

3. Authorize Access: 

You will be prompted to authorize Looker Studio to access your Google Analytics data. Click “Authorize” and follow the prompts.

4. Configure the Data Source: 

After authorization, select the Google Analytics account, property, and view you want to use.

5. Add to Report: 

Click “Add” to include this data source in your report.

Creating Reports in Looker Studio

With your data source added you can now start creating your report. 

Follow these steps to build a comprehensive and interactive report:

Step 1: Define Your Objectives

Before you start adding charts and graphs, clearly define what you want to achieve with your report. Identify the key metrics and dimensions you need to track. This will help you structure your report effectively.

Step 2: Create a Blank Report

If you haven’t already, create a new blank report by clicking the “Blank Report” button on the Looker Studio homepage.

Step 3: Add Charts and Visualizations

• Add a Chart: 

Click on the “Add a chart” button in the toolbar. Google Looker Studio offers various types of charts, including bar charts, line charts, pie charts, tables, and more.

• Configure the Chart: 

After adding a chart, you need to configure it. Select the data source you added earlier, and then choose the metrics and dimensions to visualize.

• Customize the Chart: 

You can customize the appearance of the chart by changing colors, fonts, and other styling options. Looker Studio provides a rich set of customization tools to ensure your charts are both informative and visually appealing.

• Add More Charts: 

Repeat the process to add more charts and visualizations to your report. You can arrange them on the canvas to create a cohesive dashboard.

Step 4: Use Filters and Controls

Filters and controls are powerful features in Google Looker Studio that allow users to interact with the report. Here’s how to add them:

• Add a Filter Control: 

Click on the “Add a control” button in the toolbar and select the type of control you want to add, such as a dropdown list, slider, or date range selector.

• Configure the Control: 

Choose the data source and the dimension you want to filter by. For example, you can add a date range control to allow users to filter data by specific dates.

• Apply the Filter: 

Once configured, the filter control will appear on your report. Users can interact with it to filter the data displayed in the charts.

Step 5: Customize the Report Layout

A well-organized layout enhances the readability of your report. Looker Studio offers various layout customization options:

• Arrange Charts: 

Drag and drop charts to arrange them on the canvas. You can resize and reposition them to create a visually appealing layout.

• Add Text and Images: 

Use the “Text” and “Image” tools to add context and branding to your report. This can include titles, descriptions, logos, and other visual elements.

• Theme and Style: 

Looker Studio allows you to apply themes and styles to your report. Customize the overall look and feel by adjusting colors, fonts, and backgrounds.

Step 6: Share and Collaborate

Once your report is ready, you can share it with others:

• Share the Report: 

Click on the “Share” button in the top-right corner of the screen. You can share the report via a link, or email, or embed it on a website.

• Set Permissions:

Looker Studio allows you to control access permissions. You can choose to make the report public, restrict access to specific individuals, or allow others to edit the report collaboratively.

• Schedule Email Delivery: 

You can schedule your report to be sent via email at regular intervals. This is particularly useful for keeping stakeholders updated.

Step 7: Publish and Embed Reports

Publishing and embedding your reports makes them accessible to a broader audience. Here’s how to do it:

• Publish the Report: 

To publish your report, click on the “File” menu and select “Publish to web.” Follow the prompts to make your report public or restrict access to specific viewers.

• Embed the Report: 

Looker Studio provides an embed code that you can use to embed your report on a website or blog. Simply copy the code and paste it into the HTML of your site.

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Tips for Effective Reporting in Looker Studio

• Keep it Simple: 

Avoid cluttering your report with too many charts and controls. Focus on the key metrics that provide the most value.

• Use Consistent Design: 

Maintain a consistent design throughout your report to enhance readability and professionalism. Use consistent colors, fonts, and chart styles.

• Tell a Story: 

Structure your report in a way that tells a compelling story. Start with an overview and drill down into details, providing insights and conclusions.

• Leverage Interactivity: 

Take advantage of Looker Studio’s interactive features. Allow users to filter data, hover over charts for more details, and interact with controls.

• Validate Data: 

Ensure the accuracy of the data you’re presenting. Regularly validate your data sources and update your report to reflect the latest information.

Conclusion

Google Looker Studio is a versatile and powerful tool for data visualization and reporting. 

By following the steps outlined in this guide, you can effectively add data sources, create interactive reports, and share insights with your team or clients. 

Whether you’re new to data visualization or an experienced analyst, Looker Studio offers the flexibility and functionality to meet your reporting needs. 

 

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